Effective date: 9 March 2026
Privacy Notice
Talent Direct respects your privacy and is committed to protecting personal data. This Privacy Notice explains how we collect, use and share personal data in connection with our recruitment services, for both candidates/job applicants and client organisations.
Controller: Talent Direct, sole trader.
1. Who this notice applies to
Candidates / Job Applicants: individuals who apply for roles through Talent Direct or whose details are submitted to us for consideration for employment opportunities.
Client Organisations: companies or organisations that engage Talent Direct to provide recruitment services and may receive candidate information.
2. Data we collect
Candidates / Job Applicants
- Name, contact details including email, phone and address
- CVs, employment history, qualifications and professional experience
- References, right-to-work documentation and identity verification documents
- Marketing preferences and communications
Client Organisations
- Contact details of key personnel
- Organisation information for recruitment, invoicing and business purposes
3. How we use personal data
Candidates / Job Applicants
- Assess suitability for job opportunities
- Present candidates to clients for consideration
- Communicate about applications, interviews and recruitment processes
- Send marketing communications regarding relevant opportunities
Client Organisations
- Deliver recruitment services and manage relationships
- Receive candidate information to fill vacancies
- Communicate about services, updates and business opportunities
4. Lawful basis for processing
For candidates and job applicants, Talent Direct may rely on legitimate interests, contract and legal obligation. This includes processing CVs and applications, presenting candidates to clients, sending relevant communications and verifying right-to-work or other statutory requirements.
For client organisations, Talent Direct may rely on legitimate interests, contract and legal obligation to manage business relationships, deliver recruitment services, invoice clients, maintain accounting records and comply with law.
Where processing relies on legitimate interests, Talent Direct has assessed that processing is necessary, proportionate and that individual rights are considered and protected.
5. Sharing personal data
Candidate data may be shared with client organisations for recruitment purposes, professional advisers, technology providers and regulatory authorities where legally required.
Client organisation information may be shared with professional advisers, regulators or service providers where necessary to deliver recruitment services.
Talent Direct does not sell personal data.
6. International transfers
Data is primarily processed and stored in the UK. If data is processed outside the UK, for example through cloud services, Talent Direct ensures appropriate safeguards are in place, such as adequacy decisions or standard contractual clauses.
7. Data retention
Candidate CVs and applications
Typically up to 12 months after the recruitment process concludes, unless earlier deletion is requested, required contractually or otherwise required by law
Client contact information
Duration of business relationship
Recruitment placement records
Up to 6 years
Financial and accounting records
6 years for UK tax law compliance
Marketing communications
Until opt-out or withdrawal of consent
Data that is no longer required is securely deleted or anonymised.
8. Security
Talent Direct implements technical and organisational security measures to protect personal data, including:
- Secure cloud storage systems
- Password-protected devices and accounts
- Restricted access on a need-to-know basis
- Secure communications
- Regular review of storage and access
- Secure deletion of unnecessary data
Any notifiable data breaches will be reported in line with UK GDPR requirements.
9. Your rights
Candidates, job applicants and client organisations have the right to:
- Access their personal data
- Rectify inaccuracies
- Request erasure or restriction of processing
- Object to processing based on legitimate interests
- Withdraw consent for marketing communications
Individuals also have the right to lodge a complaint with the Information Commissioner's Office if they believe their personal data has been handled improperly.
10. Changes to this Privacy Notice
This notice may be updated from time to time. The latest version is available on our website and includes the version date.
11. Contact
Talent Direct, Springfield, Alderholt Road, Sandleheath, Hampshire, SP6 1PR
Email: info@talent-direct.co.uk
Phone: 02381 113125
ICO website: https://ico.org.uk